Graduate Forms

General Graduate Forms

Application for Degree (Diploma)
Log into your MyNMSU.
Once logged in, click the Student tab > Quick Links > Student Records.
Near the bottom of the list, you’ll find the Application for Degree (Diploma) link. Follow the on-screen prompts to submit your application.

FOR All current graduate students. (Required)
PURPOSE To have your college certify/award your degree. For more information please contact diplomas@nmsu.edu or call 575.646.4796.
NOTE The application cost is $45. Students filing an “Application for Degree (Diploma)” after the deadline will be charged an additional $50 fee. The Degree Application cannot be waived, refunded or carried to a future semester. Each application submission will incur an additional fee. The Graduate School will not approve Applications for Degrees after the late fee deadline has been reached.

Change of Admission Semester

Change of Admission Semester Form

FOR New graduate students
PURPOSE To defer a student’s admission to a future semester.

Change of Major Request Form

Change of Major Request Form

FOR All current graduate students.
PURPOSE If there is a change in major, this form needs to be submitted.

Degree Audit Exception Form

Degree Audit Exception Form

FOR All current graduate students whose program is on the Star-Audit system.
PURPOSE If there is a change in Star-Audit, this form needs to be submitted.

Graduate Assistant Part-Time Enrollment Waiver

Graduate Assistant Part-Time Enrollment Waiver

FOR Graduate Assistants enrolled in less than 9 credit hours.
PURPOSE Waiver of the requirement that Graduate Assistants be enrolled in 9 graded credit hours per semester.

Leave of Absence Form

Leave of Absence Form

FOR All current graduate students.
PURPOSE Students who are working on advanced degrees and have an interruption in studies should request a leave of absence.

*All leave of Absences should be requested as soon as possible depending on circumstances. If request was not fulfilled, students must re-apply to the University after 1 academic year.

Program of Study Change Form

Program of Study Change Form

FOR All current graduate students.
PURPOSE If there is a change in the program of study, this form needs to be submitted.

Request for Letter of Completion

Request for Letter of Completion Form

FOR Doctoral, Masters, and Educational Specialist Students.
PURPOSE If a student’s employer requests proof of completion of course work, a student may need this form.

Transfer of Credit Form

Transfer of Credit Form

FOR All current graduate students.
PURPOSE Transfer credits from another university.

Doctoral Forms

College of Engineering Ph.D. Publication Requirement Form

College of Engineering Ph.D. Publication Requirement Form

FOR Doctorate Students in the College of Engineering.
PURPOSE The form documents the requirements to publish and must be completed and attached to the Doctorate of Philosophy Examination Form.

Doctoral Dissertation Title Submission Form

Doctoral Dissertation Title Submission Form

FOR All Doctoral students.
PURPOSE Doctoral students need to complete this form when completing paperwork for degree application. The information supplied on this form is used by the Registrar’s Office to include the doctoral student in the commencement ceremony program. The student must be listed in the program to be part of the ceremony.

Doctoral Qualifying Examination Form

Doctoral Qualifying Examination Form

FOR For students who enter the Graduate School with little or no previous graduate experience, but wish to proceed directly to the doctorate.
NOTE The qualifying examination should be taken after 12 credits of graduate work. Upon passing the qualifying examination, the student will be admitted to the doctoral program.

Doctorate of Education Examination Form

PDF Word

FOR Doctoral Students (Doctorate of Education).
PURPOSE A student needs to submit this in order to sit for their examination.
NOTE Exam form must reach Graduate School Office at least 10 working days before the date of the exam.

Doctorate of Philosophy Examination Form

PDF Word

FOR Doctoral Students (Doctorate of Philosophy).
PURPOSE A student needs to submit this in order to sit for their examination.
NOTE Exam form must reach Graduate School Office at least 10 working days before the date of the exam.

Professional Doctorate Examination Form

PDF Word

FOR Doctorate of Nursing Practice, Doctorate of Economic Development, and Doctorate of Education.
PURPOSE A student needs to submit this form in order to sit for their examination.

Program of Study and Committee for Doctoral Students

Program of Study and Committee for Doctoral Students

FOR All Doctoral students.
PURPOSE A student needs to submit this, showing courses to be taken and courses currently being taken to fulfill requirements for the program.

Educational Specialist Forms

Degree Audit Exception Form

Degree Audit Exception Form

FOR Educational Specialists.
PURPOSE If a student has had courses waived, but replaced them with other courses (if their courses differ from the online degree audit) This takes up to two weeks to process.

Educational Specialist Examination Form

PDF Word

FOR All Educational Specialists. (Required)
PURPOSE A student needs to submit this form in order to sit for their examination.

Program of Study and Committee for Educational Specialists

Program of Study and Committee for Educational Specialists

FOR All Educational Specialists. (Required)
PURPOSE A student needs to submit this, showing courses to be taken and courses currently being taken to fulfill requirements for the program.

Master’s Forms

Degree Audit Exception Form

Degree Audit Exception Form

FOR Master’s Students
PURPOSE If a student has had courses waived and replaced them with other courses (if their courses differ from the online degree audit).
NOTE This takes up to two weeks to process.

Masters Final Examination Form

PDF Word

FOR All Master’s Students

PURPOSE A student needs to submit this in order to sit for their examination
NOTE Please turn in ten business days before the examination date.

Program of Study for Masters Students

Program of Study for Masters Students

FOR Master’s Students who do not have a degree audit
PURPOSE A student needs to submit this, showing courses to be taken and courses currently being taken to fulfill requirements for the program.

Report of Written Exam Results for Masters Non-Thesis Students

Report of Written Exam Results for Masters Non-Thesis Students

FOR Master’s Non-Thesis Students
PURPOSE Advisers submit this in order to record written exam results for non-thesis master’s students
NOTE Students that have an oral master’s final exam will not use this form. This form is for students that are taking their final exam in a written format.

Certificate Program

Apply to receive your Graduate Certificate using the online degree application at my.nmsu.edu.

FOR Students receiving a graduate certificate and having been admitted into a graduate certificate program
PURPOSE A student needs to apply online in order to receive their certificate award

Master’s Accelerated Program

Master’s Accelerated Program Policy
Master’s Accelerated Program Brochure

Master’s Accelerated Form

Master's Accelerated Form

FOR Departments and students taking part in the Master’s Accelerated Program
PURPOSE prospective students will work with the department of the prospective Graduate Program to receive advising and complete the Master’s Accelerated Program Form

Award Nomination Forms - PDF

Nomination Form-Diversity

PDF Word

Nomination Form-Graduate Assistant Tuition Scholarship

PDF Word

FOR Departments and students to utilize toward the process of award nominations
PURPOSE Departments can use forms to nominate students for various awards

Nomination Form-HED Fellowship

Higher Education Department Fellowship Form

Nomination Form-McNair

PDF Word

Nomination Form-Merit Based Enhancement Award

Merit Based Enhancement Award Form

Nomination Form-Outstanding Graduate Assistant Award

Outstanding Graduate Assistant Award Form

Nomination Form-Preparing Future Faculty Graduate Assistantship

Preparing Future Faculty Graduate Assistantship Form